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Employment

The Ontario Society for the Prevention of Cruelty to Animals (Ontario SPCA) is a registered charity with a Provincial Office in Stouffville and supports close to communities throughout Ontario. The following opportunity is available at our Provincial Office location.

Donations Coordinator – Finance
Contract: Temporary full time, approximately 5 months

POSITION SUMMARY

Reporting to the Senior Manager, Finance Operations, the Donations Coordinator will assist the Senior Manager, Finance Operations with responsibilities of managing the data imports into Raise’s Edge, oversight over the monthly donation transmissions and review of the donation processing data entry into Raiser’s Edge. 

RESPONSIBILITIES 

Data Imports and Raiser’s Edge Maintenance

  • Downloads and prepares file for import by performing the required data manipulation
  • Imports data into Raiser’s Edge using interface (Omatic Import Tool) between multiple data sources (ie: online fundraising applications, shelter management system, etc)
  • Maintains the profiles and data dictionaries for the interface (Omatic Import Tool)
  • Assist with the maintenance of the Raiser’s Edge database
  • Assist with the periodic cleanup of the Raiser’s Edge database to ensure data integrity (ie: update addresses, remove duplicate records)
  • Provides Raiser’s Edge support and training for internal users

Monthly Donations

  • Coordinates, schedules, and administers of transmission files for monthly pre-authorized  donation
  • Update donor records with changes to the monthly donations
  • Manage bank and credit card returns to ensure that they are recorded accurately

Donation Processing Operation

  • Review and approve all Raiser’s Edge data entry gift batches (ie: direct mail, monthly giving, special events, legacies, direct deposits, Humane Solutions, etc)
  • Review and approve all Raiser’s Edge tax receipting batches
  • Review and approve department bank deposits
  • Assist Donation Clerks with questions and inquiries with data entry into Raiser’s Edge
  • Provide assistance with data entry of donations into Raiser’s Edge

Other Responsibilities

  • Provide backup in the absence of the Senior Manger, Finance Operations
  • Provides reporting and analysis to assist the Finance department
  • Provides insight for continual improvement of the operational and financial effectiveness of the Finance department;
  • Supports members of the Finance department as required;

 

QUALIFICATIONS

  • University degree or related College diploma or equivalent
  • Advanced level Excel skills (ie: vlookup, pivot tables, VBA Macros)
  • Strong data manipulation skills and experience using 3rd party import tools (Omatic)
  • 2-3 years experience with Raiser’s Edge database or similar application
  • Experience with donation processing or similar functions
  • Knowledge of reporting tools and querying data (ie: Crystal Reports, Access, SQL)
  • Detail oriented and strong analytical skills
  • Strong problem solving skills
  • Ability to work independently, adapt to change, multi-task and meet timelines
  • Must be a team player
  • Experience in a non-profit organization considered an asset

 

 

If you are interested in this opportunity and have the above qualifications, please forward your resume with a covering letter by May 4, 2018 to:

AnneMarie Dupuis, CHRP
Manager, Human Resources
resumes@ospca.on.ca
Please quote “Donations Coordinator” in the subject line.

 

We thank all applicants for your interest in the Ontario SPCA however; only those selected for an interview will be contacted. The Ontario SPCA is proud to provide employment accommodation during the recruitment process. Should you require any accommodation, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, suggestions or required documents regarding accessibility in a different format, please contact us at 888-668-7722 or resumes@ospca.on.ca

 

 


 

 

The Ontario Society for the Prevention of Cruelty to Animals (Ontario SPCA) is a registered charity with a Provincial Office in Stouffville and supports close to 50 communities throughout Ontario. The following opportunity is available at the Provincial Education and Animal Centre in Stouffville.

POSITION TITLE:     Provincial Education & Animal Centre Manager
REPORTS TO:         
Senior Director of Shelter Health and Wellness

POSITION SUMMARY

The Provincial Education & Animal Centre (PEAC) is the Ontario SPCA’s flagship education, animal care and adoption centre.  As the Manager for PEAC, you will have the exciting opportunity to help change animals’ lives every day through developing and directing a professional team.

You will be responsible for the overall operations of the Animal Centre which include financial planning, budgeting, animal care, staffing, volunteer engagement, fundraising, community outreach and other Centre activities.

You will also promote the Ontario SPCA’s mission and implement provincial initiatives within the Centre and surrounding community.  This will include developing and maintaining key relationships within the community with the assistance of the Community Development Manager and the PEAC Community Development Assistant, and promoting public awareness of the Centre.  

 

ESSENTIAL FUNCTIONS

 A.  SHELTER MANAGEMENT

  1. Masterminding, monitoring and maintaining the Centre operational budget, including capital expenditures, operating expenses and revenue.
  2. Developing business and marketing plans
  3. Supervising staff who will ensure that:  all animals receive the appropriate animal care plan for outcomes, disease prevention and other protocols are adhered to at all times, purchasing and inventory control are maintained and proper drug storage protocols are followed.
  4. Communicating regularly with the Senior Director and other members of Shelter Health and Wellness, and other Departments as necessary, to provide required reports in a timely manner.

B.  HUMAN RESOURCES

  1. Motivating, engaging and supervising staff and volunteers in meeting the goals and objectives of PEAC and the Ontario SPCA.
  2. Adhering to employment and operational policies and procedures as established by the Ontario SPCA.

C.  COMMUNITY RELATIONS

  1. Implementing and supporting Ontario SPCA’s mission, goals and initiatives in the local community.
  2. Supervising the development of community outreach programs.  These programs promote the Centre within the community through promotional activities, fundraising events, producing and circulating literature and developing and maintaining media relations.
  3. Producing media releases according to Society guidelines and forwarding these to appropriate media outlets.
  4. Overseeing the building and maintaining of relationships with local services fostering support for the Centre including veterinary and animal services.
  5. Overseeing your Community Development Assistant in implementation and delivery of educational programs within the community, e.g. humane education and youth camps, and developing relationships with community groups.

 D.  HEALTH AND SAFETY

 Implementing health and safety practices to include:

  • Establishing safe work practices while taking the necessary precautions to protect employees as outlined in the Occupational Health and Safety Act
  • Ensuring training is provided to all staff and volunteers on safe work practices, protective equipment, work place hazards, reporting accidents and hazardous conditions
  • Investigating and reporting all incidents of injury that require medical aid and/or lost time to the Workplace Safety and Insurance Board (WSIB)
  • Facilitating safe and early return to work for injured employees.
  • Maintains a clean, safe and healthy environment for, volunteers, visitors and animals

 E.   OTHER DUTIES

Other duties as may be assigned.

 

QUALIFICATIONS

  • Post-secondary education or related equivalent experience
  • Minimum three years managerial experience to include financial management
  • Fundraising, volunteer management and media experience preferred
  • Animal welfare background ideal, and a desire to learn
  • Demonstrated passion for animal welfare
  • Excellent communication, conflict resolution, relationship building and customer service skills
  • Experience with traditional media and social media preferred
  • Demonstrated proficiency in Windows and MS Office is required
  • Police Clearance Certificate is required
  • Valid “G” driver’s license is required

 

If you meet all of the qualifications above and have a passion for animal welfare, we would love to hear from you.  Please apply with your resume and cover letter by May 17, 2018 to:

AnneMarie Dupuis, CHRP
Human Resources Manager
Ontario SPCA
Provincial Education & Animal Centre Manager
resumes@ospca.on.ca

Please quote ‘PEAC Manager” in the subject line.

 

We thank all applicants for your interest in the Ontario SPCA however; only those selected for an interview will be contacted. The Ontario SPCA is proud to provide employment accommodation during the recruitment process. Should you require any accommodation, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, suggestions or required documents regarding accessibility in a different format, please contact us at 888-668-7722 or resumes@ospca.on.ca


 

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